Administrative and Personnel Manual

In joining Garcia Law School, you become an integral part of the Garcia Law community dedicated to provide quality legal education and committed to providing a rigorous legal education grounded in integrity, professionalism, and a commitment to social justice.

This manual is designed to guide you through your employment journey and help you navigate your duties and responsibilities, as well as to be aware of your privileges as employee. This manual also aims to promote teamwork and performance efficiency to guide every employee become more effective, productive and knowledgeable in rendering continuous services.

Welcome to Garcia Law School!

 

Captain Maximo Gucor Garcia

Chairperson/President

Garcia Law School

 The Organizational Set-up

a.   The Board of Trustees - The highest governing body responsible for overall oversight, strategic direction, and policy approval. The Chairman provides overall leadership to the Board of Trustees, decision-making, chair meetings, and strategic initiatives.

b.   The President - The President shall be responsible for the operational management of the law school.

c.   The Dean - The Dean shall primarily be responsible for the following:

i.            Develop and oversee the curriculum and academic programs.

ii.          Recruit, support, and evaluate faculty members.

iii.        Ensure academic standards and quality assurance.

iv.         Coordinate faculty development and training.

v.           Monitor student academic progress and standards.

vi.         Manage accreditation processes and compliance with educational regulations.

vii.       Facilitate faculty research and scholarly activities.

viii.     Provide academic advising and counseling.

ix.         Organize student activities, clubs, and events.

x.           Offer support services such as mental health, career counseling, and mentorship.

xi.         Manage student records and disciplinary matters.

xii.       Offer supervised legal clinics for practical experience.

xiii.     Coordinate internships, externships, and externship placements.

xiv.     Develop community outreach and pro bono projects.

xv.       Monitor and evaluate student performance in practical settings.

xvi.     Collaborate with law firms, courts, and government agencies for placements.

xvii.   Ensure compliance with legal practice standard.

d.  The Registrar – The Registrar shall be responsible for the following duties and responsibilities:

i.            In collaboration with the Dean, promote the law school to prospective students through marketing and outreach.

ii.          Manage enrolment application and processing of records of students.

iii.        Maintain student records and admission documents.

iv.         Develop policies for enrollment and retention.

v.           Collaborate with academic departments for student placement.

e.   Library Service

                                        i.        Maintain legal research resources, journals, and databases.

                                      ii.        Provide research assistance to students and faculty.

                                    iii.        Manage library facilities and collections.

                                     iv.        Support digital access to resources and e-learning tools.

                                       v.        Offer training on research methods and legal research software.

                                     vi.        Coordinate interlibrary loans and resource sharing.

OFFICE DECORUM POLICY

a.   Policy Statement

The Law School adopts and upholds standards of professionalism, respect, discipline, and ethical conduct within the workplace. All personnel are expected to observe proper office decorum in the performance of their duties and in their interactions with students, faculty members, officials, employees, and the public.

b.    Coverage

This Policy shall apply to all administrators, faculty members, non-teaching personnel, and other individuals performing official functions within the Law School.

c.    Standards of Office Decorum

All covered persons shall:

                                    i.        Conduct themselves with professionalism, courtesy, and integrity at all times;

                                  ii.        Observe punctuality, proper attendance, and compliance with prescribed office hours;

                                iii.        Maintain appropriate professional attire and appearance consistent with institutional standards;

                                 iv.        Use respectful and proper language in all oral, written, and electronic communications;

                                   v.        Maintain cleanliness, orderliness, and proper care of office premises, records, equipment, and other institutional property;

                                 vi.        Refrain from acts that disrupt office operations, impair workplace harmony, or prejudice the good name and reputation of the Law School;

                               vii.        Observe confidentiality with respect to official records, privileged communications, and sensitive information obtained by reason of office or employment;

                             viii.        Exercise professionalism and restraint in dealing with students, clients, visitors, and fellow personnel; and

                                 ix.        Comply with all lawful orders, rules, regulations, and administrative issuances of the Law School.

d.   Prohibited Acts

The following shall constitute violations of this Policy:

                                    i.        Use of abusive, insulting, discriminatory, or offensive language;

                                  ii.        Engaging in disorderly, disruptive, or unprofessional conduct within office premises;

                                iii.        Unauthorized absence from assigned work areas during office hours;

                                 iv.        Misuse of office resources, equipment, internet services, or institutional property;

                                   v.        Acts constituting harassment, intimidation, bullying, or misconduct;

                                 vi.        Unauthorized disclosure of confidential or privileged information; and

                               vii.        Any act which undermines discipline, professionalism, efficiency, or the reputation of the Institution.

e.   Working Hours

 

All non-teaching employees are required to render a minimum of not less than eight (8) hours of work exclusive of time for lunch per day, for five (5) days a week or a total of forty (40) hours a week. When the exigencies of the service so require, the daily hours of work may be extended by the Dean, or require the employees to render overtime work with compensation. The overtime service rendered during the day or week or everyday does not offset or excuse the personnel from working during regular office hours.

 

Generally, the prescribed office hours are from 10:00 am to 7:00 pm from Monday to Friday.  All personnel are required to submit a daily record of attendance.